At Crisis we are committed to protecting your privacy and handling your information in the right way. Your trust matters to us because without your support we couldn’t do our vital work to end homelessness.
We ask for, or collect your personal information, to help us run and improve our services and to talk to you about our work. You can change your mind about receiving marketing information and personal contact from us at any time.
This policy explains:
We only collect the necessary personal information to support our mission to end homelessness. Personal information includes any data that can identify you.
To find more about the types of personal information we collect about you. Please see our Supporters, Crisis Skylight Members, Volunteers or Children and Young People, or recruitment sections.
We are transparent about how and when we collect personal information, where we keep it and how it’s kept safe and secure. We collect it in several different ways. For example, it could be information you share with us directly, or that we collect through email and our website.
Below are the varied reasons why we collect information. We might not use it for all the reasons below – it depends on your relationship with us. For example, whether you use our services, support our campaigns or events, donate money or your time as a volunteer.
Find more about the personal information we collect on our Crisis Supporters, Crisis Skylight Members, Crisis Volunteers or Children and Young People sections.
We process personal information under six legal bases defined by UK law as per below. This allows your data to be collected and processed.
At Crisis, we want you to understand your rights around data protection and feel you are always in control of your personal information. We will do everything we can to help you. If you feel that anything we say about your rights is not clear, please get in touch. Our data protection team at data.protection@crisis.org.uk will be happy to help.
Under data protection law, you have the right to…
Know how your information will be used. This is your right to be informed.
Request a copy of your information from our data protection team. We must reply within a month unless a case may be extended. This is your right of access.
Ask that we correct inaccurate or incomplete information, delete it (under certain circumstances) or request we only use it for certain purposes. These are your rights of rectification, erasure and restrictions of processing.
Stop your information being ‘processed’ – used – under certain circumstances, in both on and offline situations. These situations include direct mailing. This is your right to object.
Ask for your personal information and transfer it to different IT environments. The right of data portability means you can copy or transfer your information from one IT environment to another – for example, from one banking service to another, or from one utility provider to another. However, it is unlikely that you would ever need to use this right in your relationships with us.
To exercise any of these rights, please let us know on data.protection@crisis.org.uk
Sometimes, the law might stop us from doing as you ask. You might ask us to delete all information we have about you, but this might not be possible. For example, if you have Gift Aided a donation to us, HMRC requires that we keep Gift Aid and donation information for seven years.
There may be other occasions for example where you ask us not to send you marketing but also ask us to delete your data. If we delete data we hold about you, we may not be able to prevent you from receiving marketing from us, where Crisis buys postal data from brokers of people who are inclined to donate to charities. We always check data purchased against our suppression files to ensure we do not send marketing to people who have already asked us not to - in fully deleting records there is a risk we many inadvertently start sending someone marketing again.
If you are:
a Crisis supporter
If you are a Crisis supporter, you can update your information about how you would like us to contact you. You can find the information to unsubscribe or link to our contact preference centre on any emails from us. You can also contact our supporter services team on 08000 38 48 38, or email: mydetails@crisis.org.uk . Calls to the 08000 number are recorded for training and monitoring purposes.
a Crisis member
If you are a Crisis Skylight member, talk to your lead worker at your Crisis Skylight Centre
a Crisis volunteer
If you are a Crisis volunteer, you are considered a supporter, so please use the details above. However, if you need to talk about this with someone, speak to the person who supports your volunteering. In Client Services and Fundraising this is your Volunteer and Involvement Lead, in shops the Shop Manager. For Crisis at Christmas volunteers, please use the details above.
A cookie is a small text file containing small amounts of information. When you visit our website, it passes to your computer and your other devices through your web browser so that our website can remember who you are. We also have third party cookies and pixels on many of our web pages. Third-party cookies collect information about the pages you view and may share them with other organisations/companies to present you with adverts when you are online.
Our website gives you control over the type of cookies you want to allow on the devices you use to access the internet. You can change your level of control at any time by visiting the ‘manage preferences’ box at the bottom of any page of our website.
We use Google Analytics and Google Signals, a feature of Google Analytics, across the Crisis website to enhance our understanding of how users interact with our website across devices. Google Signals collects information including unique identifiers (which may include a device advertising ID), website and app activity, app installations, and demographic and interest data. This data is collected in aggregate and anonymised, and is used to improve our website's performance and provide a better user experience. You can opt-out of Google Signals by visiting Google Ads Settings
For more details on our cookie policy and a description of the cookies we use please see our Remarketing and Cookie policy.
Your support is important to us, and we want you to feel you are always treated honestly, clearly and respectfully. If you feel this is not the case, please talk to us directly first so we can help resolve any problems or queries. Our supporter services team can help on 08000 38 48 38, or you can contact our data protection team using this email address data.protection@crisis.org.uk .
You can also register with the Fundraising Preference Service (FPS) . This service is run by the Fundraising Regulator and allows you to stop email, telephone, addressed post, and/or text messages from us or any other selected charities. Or call them on 0300 303 3517. Once you have made a request through the FPS, we will ensure that your new preferences take effect within 28 days.
You also have the right to contact the Information Commissioners Office (ICO) if you have any concerns about how your information has been handled. You can use the link above or call them on 0303 123 1113.
Read more about our privacy policy if you are:
Anyone who volunteers, fundraises, campaigns, shops with or donates to Crisis is a Crisis supporter. If you fall into one or more of these categories, thank you very much for everything you do for us in ending homelessness. This is the information we may collect about you:
Most of the identifiable information we hold about you, you give us directly via:
You can decide not to provide certain information, and under certain circumstances you can ask that any information you have previously shared is removed.
In some situations, we may update your information through other agencies. For example, we might check that we have a valid postal address with the Royal Mail – using their change of address list. We also check whether you are registered on the Telephone Preference Service (TPS) or Fundraising Preference Service (FPS) before sending marketing to you.
During 2025, Crisis will be moving supporter information to a new EU based Microsoft Azure platform. The move increases and enhances how we keep your information safe and secure. As part of this project, we will be improving the quality of the information we hold about our supporters by reviewing and deleting extraneous information.
1.1 If you visit one of our shops or Crisis Skylight Centres
1.2 If you shop with us online
We sell donated apparel through online marketplaces including eBay, Shopify.
Shopify processes your information on our behalf in Ireland under the EU–UK Adequacy Decision made after the UK left the EU. Shopify may transfer your information to the USA and Canada under their approved international ‘Binding Corporate Rules’. For more information about how Shopify transfers your information please see https://help.shopify.com/pdf/cross-border-whitepaper.pdf
Depop only stores information about you needed to send you your order.
1.3 If you donate to us with a credit or debit card
If you donate using a credit or debit card, your card details are processed through Worldpay – our payment processing partner. The processing is in accordance with the Payment Card Industry Security Standards. We also accept payments through Paypal, GooglePay, BITPay and ApplePay and will soon be accepting donations through Amazon Pay including Amazon Alexa-enabled devices. You may be contacted by Crisis through your Amazon email address for refund purposes. Your user agreement details with Amazon Pay can be found here.
We also accept contactless donations using Liberty Pay where Allied Irish provide merchant bank services. In these instances, your card details may be transferred outside the European Economic Area (EEA) by the service provider. Please check their websites for further details.
At pop-up events and in our shops, we use Izettle for card transactions.
1.4 If you donate by cheque
If you donate by cheque, your cheque will be processed by a third-party company called Elovate, we outsource for cheque processing services. Elovate receives the cheques and scans them it to our bank's processing centre. The cheques are securely destroyed 10 days after processing. This ensures your cheque information is handled with the utmost care and in compliance with our data protection standards.
1.5 If you donate by text
If you are an existing supporter, we’ll match your mobile number to the information we already have about you where we can.
1.6 If you add Gift Aid to your donation or when you give us goods to sell in our shops
1.7 If you contact our supporter helpline
1.8 Collecting information for our Christmas and year-round appeals
For our fundraising work we use external agencies to help us attract new supporters. These data brokers collect the contact details of people who have expressed an interest in the work of charitable organisations and who have not objected to receiving communications. This information is shared with us, and we contact these potential new supporters asking them to support our appeals.
We do not retain the details of everyone who receives a letter from us and only hold the information of those people who kindly donate to us.
1.9 Campaigns and Advocacy Actions
When you take a campaign action with us, such as signing a petition or contacting a public representative, we may collect personal information necessary for the specific action. This may include your name, email address, postcode, and other relevant details. Depending on the nature of the campaign, we may request additional information to support our advocacy efforts, such as whether you have personal experience related to the campaign topic. We aim to inform you of the specific data we collect and the purposes for which it will be used, whenever feasible.
If you contact your MP using one of our supporter actions your data, including name, email address, and address may be shared with MPs to facilitate this communication.
Many MPs require your name and contact information, including address, to be included in individual campaign emails to consider and respond effectively.
When sending emails to MPs on your behalf, these communications are facilitated through our platform providers, including Engaging Networks. Engaging Networks processes your data for purposes including email delivery and managing supporter actions, such as petitions.
If you sign a petition to an individual or group (e.g., Prime Minister, government, or other political target), it may be necessary to hand in the names of those who signed the petition to that individual or group. These details will not be shared further, and we will take steps to anonymise this data.
Our main purpose is to run services and campaigns to end homelessness. We can only do so by raising funds and getting support from people who share our values and goals.
To achieve this, we use a range of fundraising and marketing activities. These include direct marketing e.g., direct mail, email, telephone, events, online shopping, campaigns, targeted ads on social media (Facebook and other META owned platforms) and appeals.
We use your information to help make sure you only hear about the areas of our work that you are interested in and support.
2.1 Social media
We use our social media channels to increase awareness of our work and identify and reach out to new audiences.
Marketing online and via social media platforms
You may see Crisis naturally through your own social media networks such as on Facebook (including Meta’s other sites Instagram, Threads, and WhatsApp) or X formally known as Twitter, Pinterest, LinkedIn and Tiktok.
You might also be presented with a targeted advert from us. We use targeted advertising on Facebook and various other social media platforms to inform, educate, and attract potential supporters.
We use several Facebook tools (including Facebook lookalike and Custom Audience) and a Facebook pixel – a code from Facebook that we have inserted on our website and our Facebook Page. It allows Facebook to identify people with similar interests and demographics to our existing supporters and then sends them a Crisis advert.
To use these tools, Crisis may upload your contact details (email address) to Facebook in order that the Facebook algorithm can help identify individual potentially interested in hearing more about the work of Crisis or serve or exclude you with targeted advertising. If you do not want us to share your data with Facebook just let us know by either calling our Supporter Care Team on 08000 38 48 38 or emailing mydetails@crisis.org.uk
In addition to the Facebook pixel, we also utilize Facebook API which helps power ad personalisation, optimisation and measurement on Facebook so that our adverts are shown to people who are more likely to be interested in them. The Facebook ‘conversion’ tool then helps us measure our advert’s success – for example if a donation to Crisis is made. The conversion tool also helps us assess the effectiveness of our social media campaigns and ensures we spend our advertising budget to gain new supporters appropriately.
We also measure the effectiveness of our online advertising through Shopify which shares data with Facebook when someone shops with Crisis.
Sharing our goals with family and friends
Crisis is always looking to engage with new supporters to spread the word about what people can do to help end homelessness across the UK. We are always grateful when existing supporters share our messages or events through social media, so that family or friends can join in to raise funds at this challenging time. Sometimes we may ask you to share our key campaigns with your friends or family through social media when we email you. We do not know who you share our campaigns and opportunities to support with, us unless a person goes on to sign up and help us.
‘Remarketing’ and you
We use the Facebook pixel to help us analyse the success of our advertising campaigns and ‘remarketing’. Remarketing means serving targeted ads to people who have already visited our website or responded to calls to action on it.
For detailed information on how we remarket is shared in detail in our Remarketing and Cookies Policy. Information about pages you have visited on our website and your IP address is shared with Facebook. Facebook then presents you with adverts about Crisis based on this information.
2.2 Telemarketing
We like to telephone our supporters to update them on our latest activities and appeals. To do this we use Real Calling – a company that conducts telemarketing. Before we start any telemarketing, we check our supporters’ names with the Telephone Preference and Fundraising Preference Services, this ensures only people who have not objected to being called, hear from us.
You always have the right to say no to hearing from us and to object to our lawful processing of your information.
To tell us that you do not want to receive any more direct marketing please contact our supporter services team on 08000 38 48 38 or by email on mydetails@crisis.org.uk. You can also let Real Calling know when they telephone you.
2.2 Christmas appeal
Our Christmas appeal is so important to us. It is our biggest fundraising appeal of our year. We rely heavily on contacting existing and new supporters to raise the vital funds needed to help thousands of people not only at Christmas but throughout the year.
To help us reach new supporters Crisis buys contact data of people who may be inclined to charitable giving from list brokers. This data is licensed for a one time use only. We do not keep anyone’s details after this one-time usage unless someone supports us with a donation.
2.3 Business-to-business marketing
Throughout the year and especially at Christmas we contact businesses, schools and religious organisations for help. We may ask if they would like to support us by donating used or new goods, by helping to fundraise for us, or simply by raising awareness of our cause.
To do this we may purchase data lists with generic contact details (emails) of your organisation (eg enquiries@xxschool.sch.uk). If you do not want to hear from us, it’s easy to unsubscribe from receiving these emails at any time by clicking on the unsubscribe link at the bottom of the email.
2.4 Research and surveys
Your views on the effectiveness of our services and our campaigns to end homelessness are really important in informing the way we work. So, we may occasionally use your contact details to invite your participation in on-line surveys and research.
To do this research, we share supporter information with trusted suppliers like DonorVoice who carry out and evaluate the surveys. Your information is always kept secure and is only used for specific survey and research projects.
Crisis also undertakes research to better understand homelessness. When we do this, we will ensure we collect only what is necessary for the project and that you have agreed to this. If any other organisation makes decisions about your information, this will be made clear in the participant information sheet provided to you. For more information, please read our research privacy notice https://www.crisis.org.uk/about-us/privacy-notice-research-at-crisis/
Before any research, we will always explain its purpose to you and ask your consent to use your information. You can withdraw from our research projects at any time.
2.5 Prospect Research and financial profiling
Philanthropic supporters
If you are a philanthropist – someone able to make larger gifts to us – we will automatically opt you out of our general fundraising correspondence and organisation-wide mailings. This means all the contact you have with us is completely personalised to you and matches the level of involvement you would like. You can let us know how you’d like to be contacted by the philanthropy team emailing philanthropy@crisis.org.uk
It is also important for us to be able to contact you by post to administer your gift and acknowledge your support. However, if you would rather not receive post, please let us know by emailing philanthropy@crisis.org.uk
We may create a profile of you that includes your interests, preferences and the likely level of future donations. We will always tell you if we are holding information about you that we have researched outside Crisis. We will always respect your right to have this information deleted.
We also use research companies. These include Factary, which researches how philanthropists give to other organisations, and Creditsafe and Rightmove which identify people, trusts or companies with a philanthropic interest in ending homelessness. We use the information gathered to help us ensure we target our approaches effectively and shape our fundraising strategy.
2.6 Trusts and foundations
We apply to trusts and foundations for funding towards our services. We research each organisation thoroughly before applying and keep their contact details on our database.
If a trust or foundation rejects an application, we will keep their details and our application information in case we apply to them again. If any trust or foundation does not wish to be contacted by us, we remove them from our active list and delete all personal details.
2.7 Shopping
If you have agreed to be contacted by Crisis on our online shopping marketplaces (eBay and , Shopify ), we may send you marketing information about our wider activities.
You may change your email marketing preferences at any time on our ‘contact preference centre’. You can find this at the bottom of every marketing email we send. Our Shopify site may also share data with Facebook so that we can track the effectiveness of our online advertising.
2.8. How long do we keep your personal information?
We only keep your information for as long as necessary to use it for the reasons given in this privacy policy. As a supporter of Crisis this is for as long as your involvement with us, or seven years after your last financial transaction with us.
There are, however, two exceptions.
2.9 What personal information does Crisis share with third parties?
Transferring personal information overseas
When personal data is transferred outside the UK, we adhere to UK data protection laws, ensuring that the destination country provides adequate protection for individuals' data. As a UK-based organisation we continue to rely on existing adequacy findings by the European Commission for international data transfers, while awaiting assessment by the UK government.
Some of our contracted suppliers store information outside the EU. For example, when users fill out campaigning data capture form on our website, the data is then transferred securely to our overseas contractors in either the USA or Canada, or India for processing.
The EU has published a partial 'finding of adequacy' for Canada which does not include not-for-profit organisations. To ensure compliance, we utilise contracts and the ICO’s International Data Transfer Agreement to lawfully transfer information to our processors. We maintain stringent security measures to safeguard data during transmission and storage with our suppliers.
Our upcoming supporter database, scheduled for deployment in 2025, will be hosted by Microsoft Azure within the EU region. When engaging third parties for data processing, we prioritize the implementation of the highest standards as part of our procurement processes.
While our preference is for data storage within the UK or the European Economic Area, some suppliers may store data in other locations. In such instances, we undertake necessary precautions to ensure compliance with data protection regulations, safeguarding personal data as outlined in this privacy statement.
As part of our commitment to protecting personal data and ensuring compliance with data protection regulations, including GDPR, we've implemented various security measures, including but not limited to the following:
In the unlikely event of a security breach compromising our protection of personal information, we will take immediate action and inform affected individuals. Additionally, the destination country provides adequate protection for individual’s data and appropriate safeguards are in place.
Your marketing and communication preferences
We want to make sure the contact you have with us is personal, welcome and relevant. To enable this, we analyse geographic and demographic information and other information including on-line behaviours that relate to you. This analysis includes your previous responses to our marketing communications. Some analysis is based on the information you provide. Other analysis is provided by external organisations who use algorithms to analyse your online interaction with us and your social media use.
It’s vital you can control how we use your personal information for marketing and fundraising.
To update your information about how we contact you, how often and the types of communications you receive, simply log into our contact preference centre, or call our supporter service team on 08000 38 48 38, Alternatively, email mydetails@crisis.org.uk or use our website to contact us.
We collect a broad range of personal information from our Volunteers on our dedicated volunteering platform ‘My Crisis Volunteering’, this includes ;
We collect and analyse this information to ensure that all of our volunteers have a positive experience volunteering with us and that Crisis volunteers represent the diversity of the society we support.
1.1 If you visit one of our shops or skylight centres
Your visit may be recorded on CCTV. We use CCTV in all our premises for the safety and security of our staff, members, and volunteers. It is also used to support any investigation of criminal activity in or around our premises.
Images are kept for a maximum of 30 days, but retention periods vary from site to site according to what the CCTV system they use.
2.1 Volunteer management
Our volunteers support our Crisis Skylight Centre services all year round, help us fundraise through community and sporting events, and run our shops. Volunteers also make our Crisis at Christmas project an incredible success. Without them we would not be able to end homelessness.
We want all our volunteers to be safe and have the best possible experience.
So, we use your information to:
2.2 How long do we keep your information?
We keep volunteer information for four years after your last interaction with us unless there is a safeguarding or overriding legal reason for Crisis to keep it for longer.
If you support us by campaigning on our behalf, we will keep your information for five years after your last campaign activity. This is so we can keep you updated on campaign progress, or about our new campaigns.
If, as a volunteer, you take part in any of our research, we will always explain its purpose and ask for consent to use your information. You may withdraw from a research project at any time. Research will be anonymised and only held for as long it is relevant to our work.
2.3 What personal information does Crisis share with third parties?
We only share volunteer information in limited circumstances. For example, if there is a serious safeguarding issue relating to you as a volunteer – we must refer it to the Government’s Disclosure and Barring Service.
If you volunteer with Crisis, we will always ask for permission to process personal information.
If you are a Crisis member (client) please follow this link to your dedicated privacy notice https://www.crisis.org.uk/get-help/sharing-your-personal-information-with-crisis/
Through Crisis at Christmas we offer our guests organised day centre support and activities, and accommodation where needed in hotels. If you join us as a guest, we will need to collect some personal information to share with hotels to ensure your safety and that of other guests.
During your time with us at Christmas you may receive health support from some of our professional healthcare volunteers. If you go on to engage with Crisis after Christmas some health information shared with the healthcare professionals will be stored by Crisis. This is to help our Crisis Skylight services better understand and support you on your journey out of homelessness.
The paper records completed by the healthcare professionals are stored for eight years by Crisis and then securely destroyed following NHS guidelines.
More information for Crisis at Christmas hotel guests: FPN For Christmas Hotel Guests 2024
More information for Crisis at Christmas day centre guests: FPN for Day Centre Christmas Guests 2024
Crisis also undertakes research to better understand homelessness and improve our services. Crisis are usually the Data Controller for research studies. This means that we will decide how your personal information is created, collected, used, shared, archived and deleted (processed). When we do this, we will ensure that we collect only what is necessary for the project and that you have agreed to this. If any other organisation makes decisions about your information, this will be made clear in the participant information sheet provided. For more information, please read our research privacy notice.
We do not knowingly deliberately market to children and young people under 18. However, this age group is increasingly angered by the injustice of homelessness and want to help us end homelessness and fundraise for us.
To celebrate those young people who dedicate their time to supporting us, we have launched the Birch Awards. The nomination process (i.e., where a young fundraisers details are passed to us as being nominated for an award) and assessment involve collecting each young person’s details and sharing them with the judges.
For more details of how we will use young peoples’ details in these awards please see https://www.crisis.org.uk/get-involved/fundraise/the-birch-awards/birch-awards-privacy-notice/
